The university seeks an executive assistant to the vice president for finance and facilities who will perform a wide range of administrative, office support, record keeping, scheduling, and communication activities. They will aid the vice president in facilitating the efficient operation of the finance and facilities division, interacting with employees who work in a remote (virtual) or hybrid mode as well as those who work on-site, and supervising student employees if/as assigned. The position requires a highly motivated self-starter with the ability to prioritize and perform complicated tasks.

The executive assistant provides administrative assistance with scheduling, receives inquiries, prepares messages and communications on the vice president’s behalf, provides support for two Board of Trustees committees, manages budgets, manages activities related to university property leases and subleases with Salem State University Assistance Corporation, supports other finance departments and handles miscellaneous duties.

Required Qualifications:

• An associate degree in business, office administration or a related field
• Minimum of seven years' experience in office management, preferably supporting a senior level officer
• Experience communicating effectively in oral and written modes
• Experience planning, organizing, and working efficiently, accurately, and independently and coordinating efforts of others in accomplishing assigned work objectives

Preferred Qualifications:

• A bachelor’s degree
• Experience working in higher education
• Experience working in a hybrid or remote mode
• Experience utilizing computerized software and accounting systems
• Experience exercising discretion in handling confidential information
• Experience in gathering and obtaining information by examining records, documents, and reports
• Proficiency in MS Office applications, especially Word, Excel, and PowerPoint

Working Conditions:

This is a primarily remote position that requires some on site, in person duties.

When on site, office activities are performed in an environmentally controlled office setting. This position requires extended periods of sitting, keyboarding and interaction with computer equipment; occasional bending, reaching, lifting, pushing and pulling up to 5-10 pounds.

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email eo-hr@salemstate.edu.

Special Instructions to Applicants:

Please apply online and attach resume and cover letter. First consideration will be given to those applicants that apply within the first 10 days.

Employment is contingent upon a completed background and CORI check satisfactory to the university. Internal candidates are not subject to background check.  

This position is not eligible for H1B visa sponsorship.

Please note all newly hired staff and faculty, will need to be in compliance with Salem State University’s COVID-19 Vaccination and Booster Requirement.

EEO Statement:
Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.

Please Note: If there is no application deadline associated with a position, it may be removed at any time and additional applications will not be accepted.